Venue

The fifth Ministerial Conference on the Information Society in Latin America and the Caribbean will be held in the José María Morelos y Pavón room at the Ministry of Foreign Affairs (Secretaría de Relaciones Exteriores) of Mexico.

Ministry of Foreign Affairs of Mexico

Address: Plaza Juárez # 20. Colonia Centro, Delegación Cuauhtémoc, México City.

Conference coordination

The Conference is being organized by the Economic Commission for Latin America and the Caribbean (ECLAC) and the Government of Mexico, through the Ministry of Foreign Affairs.

Questions on substantive and logistical matters relating to the meeting may be addressed to the following staff at ECLAC:

• Mario Castillo, Chief, Innovation and New Technologies Unit, Division of Production, Productivity and Management.

         Tel: (+56) 2 2210 2286

         Email: mario.castillo@cepal.org

• Luis Fidel Yáñez, Officer in Charge, Office of the Secretary of the Commission.

          Tel: (+56) 2 2210 2275

          Email: luis.yanez@cepal.org

• Guillermo Acuña, Legal Advisor and Chief of Protocol, Office of the Secretary of the Commission.

          Tel: (+56) 2 2210 2488

          Email: guillermo.acuna@cepal.org

• Paula Warnken, Protocol Assistant, Office of the Secretary of the Commission.

         Tel: (+56) 2 2210 2651

         Email: paula.warnken@cepal.org

• Verónica Galaz, Assistant, Division of Production, Productivity and Management (for questions on operational aspects).

          Tel: (+56) 2 2210 2239

          Email: veronica.galaz@cepal.org

Hotel reservations

The ECLAC Conference Services Unit has reserved a limited number of rooms with special rates at the following hotels:

Hilton Mexico City Reforma (5*)

Av. Juárez 70, Colonia Centro

www.hiltonmexicocity.com

Single room: US$ 179

Double room: US$ 201

For reservations, contact:

Lourdes Rodríguez, Government Sales

lourdes.rodriguez@hilton.com

MEXRF_Reservaciones@hilton.com

Tel.: (52 55) 5130 5248

Hotel Fiesta Inn Centro Histórico (4*)

Av. Juárez 76, Colonia Centro

Single/double room US$ 91 (1,350 Mexican pesos)

For reservations, contact:

Jorge Flores, Sales Executive

ventasficen@posada.com

Tel.: (52 55) 5130 2907

These rates include taxes, buffet breakfast, free access to the fitness centre and Internet in the room.

Reservations should be made directly with the hotel by 15 July 2015 using the form attached on the information document downloadable in this page. After this date, the hotel cannot guarantee the special rate or the availability of rooms. To be eligible for the special rate, when making the reservation please inform the hotel that you are attending the fifth Ministerial Conference on the Information Society in Latin America and the Caribbean.

Delegates are responsible for making their own reservations and are advised to make sure that their reservation has been processed by the hotel and to request a confirmation number or code.

A credit card number is required to make the reservation. Hotels in Mexico apply a “no show” policy: cardholders may cancel reservations up to 48 hours before they are due to check in, failing which they will be charged for the first night. All delegates must settle their own hotel bill at the end of their stay.

Local transportation

Participants are responsible for their own transportation between the airport and the hotel.

Online and on-site registration of participants

From 15 June 2015, an online registration system will be available on the ECLAC website (http://conferenciaelac.cepal.org).

Registration of participants will take place in the lobby of the José María Morelos y Pavón room at the conference centre of the Ministry of Foreign Affairs (Secretaría de Relaciones Exteriores), from 3 p.m. on Tuesday, 4 August. Participants will be issued identification badges, which, for security reasons, must be shown at all meetings.

For any questions on the registration of participants, please contact Paula Warnken (paula.warnken@cepal.org, (+56) 2 2210 2651) or Verónica Galaz (veronica.galaz@cepal.org, (+56) 2 2210 2239).

Registering through the online system does not exempt delegations from the requirement to provide official notification to the Office of the Secretary of the Commission of the name of the head of delegation and all accompanying members.

Opening session

The Conference will begin at 11 a.m. on Wednesday, 5 August.

Communications

A room with computers and an Internet connection will be available for delegates at the conference venue.

Internet

The offices and rooms set aside for the Conference will have wireless Internet access (Wi-Fi).

Languages

The official language of the Conference will be Spanish. Simultaneous interpretation into English will be provided.

Documents

As the Conference documents become available, they will be accessible on this website.

Medical services

The Government of Mexico will provide first aid services in case emergency medical assistance is required at the Conference venue.

International press centre

In order to facilitate press coverage of the fifth Ministerial Conference on the Information Society in Latin America and the Caribbean, an international press centre will be set up in an office close to the conference rooms. Journalists wishing to cover the session must register online beforehand at http://conferenciaelac.cepal.org and obtain accreditation from the press centre, which will be open on a daily basis from 9 a.m.

The centre will have an information and documentation office, and cubicles and work spaces for accredited journalists and media representatives.Questions relating to media coverage of the session should be addressed to María Amparo Lasso, Chief of the Public Information Unit of ECLAC (mariaamparo.lasso@cepal.org, (+56) 2 2210 2664).